Keyword: Programming


Deputy Chief of Staff

Organize and manage the Associated Students Executive Fellowship as outlined in Article XVI of the A.S. By-laws with the Deputy Chief of Staff of the Office of the President.

Assist the Chief of Staff in the execution of their duties.

Be responsible for the function of the Office of the Internal Vice President fellows.

Serve a minimum of four (4) office hours per week dedicated to fulfilling all responsibilities of the position.

Serve a term of one (1) academic year.


Chief of Staff

Attend all meetings on the IVP’s behalf when the IVP cannot attend.

Be responsible for the general administrative and clerical functions of the IVP office.

Shall be responsible for maintaining a binder with copies of all requisitions for the IVP office.

Organize and facilitate weekly staff meetings and quarterly retreats.

Check in with office staff at least three (3) times per quarter to provide support and guidance in their work.

Serve as the official Associated Students representative to the following Academic Senate and Administrative Advisory Committees: Council on Planning and Budget.

Stay informed on all actions, legislations, and pending business of the Academic Senate and, to the best of their ability, advocate on behalf of students when issues that affect students are discussed.

Serve a minimum of four (4) office hours per week dedicated to fulfilling all responsibilities of the position.

Shall communicate extensively with the Academic Affairs component at each University of California student government.

Attends all interviews involving Committee on Committees appointments pertaining to Academic Senate (Sub) Committees and Academic Planning and Review Panel student representatives.


Isla Vista Tenants Union: Technology Director

1) Attends weekly IVTU meetings.

2) The technology director shall be in charge of the management and updating of the IVTU website, as well as any other sites managed by IVTU, including but not limited to “Rate my Landlord”. The director shall have full financial voting power as a member of the board.

3) Facilitate and moderate the Rate my Landlord website

4) Shall have full financial voting power as a member of the board.

52)  Serve two (2) regularly scheduled office hours per week.

63) Shall actively work to improve and adapt the websites, and supplement the services offered on the websites to make them more efficient and user-friendly.

7) Table at least (1) hour per quarter.


Office of the Student Advocate General: Community Outreach Coordinators

 The Community Outreach Coordinators shall:

1) Be responsible for projects and outreach that focus on advocacy and upholding student rights.

2) Serve as liaison to AS entities and other student organizations involved in advocacy efforts, including but not limited to: a) SCORE, SIRRC, Take Back the Night b) El Congreso, IDEAS c) Isla Vista Community Services District d) RHA

3) Work closely with the polling analysts in developing and executing quarterly polls that will assist in the implementation of office projects and/or other special projects.

4) Host at least one (1) quarterly town hall and/or public forum to support the implementation of a special project and assist in the development of quarterly polls.

5) Work with the External Deputy Chief of Staff, Chief of Staff, and Student Advocate General in developing the advocacy agenda.

6)  Serve a term of one (1) academic year.

7) Serve a minimum of four (4) office hours a week dedicated to fulfilling all responsibilities of the position.


Office of the Student Advocate General: Polling Analysts

1) Be responsible for conducting quarterly polls pertaining to political dialogues,  periodic needs-assessments, and/or the development of office projects  within  for the benefit of the Association and the UCSB community.

     a) Work to develop, improve, and enhance polling methodologies and implementations within the OSA.

b) Work closely with the community outreach coordinators in developing and executing quarterly polls.

c) Must work with community outreach coordinators to outline a detailed plan and timeline to successfully conduct the quarterly polls.

d) The approval of the proposed plans for polls and projects will come at the discretion of the External Chief of Staff, with the final approval of the Student Advocate General.

        2) Be responsible for executing a detailed analysis of quarterly polls.

a) Be able to present this analysis both mathematically and rhetorically to the Student Advocate General, OSA Office, and other AS entities, including Senate.

        3) Serve as a representative to communicate with the student body, AS offices, and AS Entities regarding polling data to ensure understanding of all analyses and conclusions.

        4) Serve a term of one (1) academic year.

    5) Serve a minimum of four (4) office hours per week dedicated to fulfilling all responsibilities of the position.


Office of the Student Advocate General: Internal Deputy Chief of Staff

1) Responsible for organizing and operating the Associated Students Executive Fellowship
alongside the External Chief of Staff.
2) Be responsible for the administrative tasks of the office in collaboration with the External
Deputy Chief of Staff (taking minutes, scheduling meeting times, organizing files, etc).
3) Assist the Chief of Staff in the execution of their duties
a) Will be responsible for conducting meetings if the SAG and Chief of Staff are not
available with External Deputy Chief.
4) Serve as a liaison with the other AS entities to make sure there’s a clear communication
between all AS offices with the OSA office
5) Serve as a liaison and overseer of caseworkers (all divisions) to Student Advocate
General, Chief of Staff, External Deputy Chief of Staff, and to the entire campus
community.
6) Serve a minimum of four (4) office hours per week dedicated to fulfilling all
responsibilities of the position.
7) Serve a term of one (1) academic year.


Office of the Student Advocate General: Chief of Staff

1) Specialize in internal office affairs maintaining the day to day operations of the OSA
including the assignment and follow up of case work in coordination with the Division
Directors and advising organizations.
2) Assist in all duties performed by the Student Advocate General as requested.
3) Be responsible for planning and implementing all staff training sessions
4) Be proficiently knowledgeable of University and system wide policies, rules, and
regulations.
5) Track and oversee the progress of the Advocacy Agenda and quarterly projects of the
office staff Keep Office of the Student Advocate Staff Accountable in learning and
applying university and system-wide policies, rules, and regulations.
6) Schedule office staff to attend campus events, meetings with clubs and organizations,
and meetings with administration.
7) Hold a minimum of six (6) office hours per week week dedicated to fulfilling all
responsibilities of the position.
8) In the event that the Office of the Student Advocate becomes vacant, the chief shall lead
the office staff and ensure the office operates until a new SAG is duly elected.
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9) 9) Serve a term of one (1) academic year.


Co-Chair

Co-Chairs must attend Take Back the Night’s meetings, as well as one AS Assembly and one Senate meeting per quarter provide a report on TBTN’s status. Co-Chairs are responsible for facilitating events, campaigns, and projects put on by TBTN, including the annual Spring Rally.


Isla Vista Tenants Union: Vice Chair

1) Records and distributes the minutes for weekly IVTU Committee meetings.

2) Attends at least two (2) IVTU sponsored events.

3) Spends a minimum of two (2) regularly scheduled hours per week at the IVTU office working on IVTU-related business.

4) Assists with the Committee’s special projects, including, but not limited to, Rental Housing Roundtable.

5) Assists the IVTU Chairperson in ensuring that IVTU Committee projects progress efficiently and successfully.

6) Assumes the Chairperson’s responsibilities in leading meetings and all other important IVTU business affairs due to Chairperson’s absence.

7) Assists in the completion of the budget packet for the following year.

8) Assists the IVTU Chairperson as directed.

9) Serve as a liaison between IVTU and other organizations.

10) Table at least one (1) hour per quarter.


Isla Vista Tenants Union: Outreach Director

1) Attends weekly IVTU Committee meetings.

2) Attends at least two (2) IVTU-sponsored events to the best of their ability.

3) Spends a minimum of two (2) regularly scheduled hours per week at the IVTU office working on IVTU-related business.

4) Coordinates a minimum of two (2) outreach presentations to promote IVTU within the University and local community.

5) Maintains contacts with student and non-student community, including the Spanish-speaking community, and act as an information source for IVTU’s activities.

6) Coordinates local outreach efforts of the IVTU.

7) Represents IVTU at least three (3) community meetings such as IV Community Network, IVCSD, Isla Vista elementary school PTA meetings, and others per quarter.

8) Table at least one (1) hour per week.

9) Implement social media strategies in partnership with the Marketing Director and grow online supporter base and traffic.


Isla Vista Tenants Union: Marketing Director

The IVTU Marketing Director is primarily focused on the publicity and messaging of the TU. This includes the creation of graphics, the maintenance of social media, and IVTU merch. The Marketing Director is essential to connecting with Isla Vista tenants. This Director is the link between the workings of the board and the tenant, crafting newsletters and distributing them that inform tenants of what IVTU is doing and how to get help.

 

Legal Code & Notes

1) Attend weekly IVTU meetings.

2) Attends IVTU-sponsored events to the best of their ability.

3) Spends a minimum of three (3) regularly scheduled hours per week at the IVTU office working on IVTU-related business or casework.

4) Work on at least two (2) IVTU projects per quarter.

5) Table at least (1) hour per quarter.

6) Work with media outlets to publish timely IVTU-related information, such as press releases, brochures, and other materials.

7) Develop and execute the advertising, marketing, and promotion plans of the TU. 

8) Publish IVTU educational materials for public distribution online and in print.

9) Regularly evaluate the marketing inventory and make recommendations to the Board. Purchase new marketing materials.

10) Maintain and continuously update a file containing all marketing materials.

11) Manage all IVTU social media, including but not limited to Facebook, Twitter and Instagram.

12) Manage and update the IVTU mailing list. Create and send out monthly newsletters to tenants.


Isla Vista Tenants Union: Legal Director

I) Duties of the IVTU Legal Director:

 

1) Attend weekly IVTU meetings.

2) Attends IVTU-sponsored events to the best of their ability.

3) Spends a minimum of three (3) regularly scheduled hours per week at the IVTU office working on IVTU-related business or casework.

4) Work on at least two (2) IVTU projects per quarter.

5) Table at least (1) hour per quarter.

6) Act as a liaison and maintain a highly productive relationship with A.S. Legal Resource Center, A.S. Lobby Corps and the EVPSA Office. Establish and maintain relationships with the IVCSD and county representatives.

7) Oversee the legal matters of IVTU business, review legal documents, and advise the IVTU Board.

8) Assist the IVTU Board in the development and implementation of legislation, with guidance from the LRC and A.S. Advisors.

9) Oversee all IVTU legal education efforts.


Isla Vista Tenants Union: Human Resource Director

1) Attend weekly IVTU meetings.

2) Review and make recommendations to IVTU the Board for improvement of the Manual’s policies, procedures, and practices.

3) Review IVTU Legal Code and Manual regularly, make recommendations on additions/ changes to the Board.

4) Coordinate event staffing for IVTU events and regularly update the IVTU and A.S. event calendars.

5) Organize and participate in staff development for the IVTU through retreats, training, travel, and educational opportunities.

6) Community outreach to find volunteers as well as provide training and orientation for volunteers.

7) Recruit and match new talent to organizational needs and opportunities.

8) Conduct quarterly in-person check-ins with each board member to follow project progress and personal well-being.

9) Spends a minimum of two (2) regularly scheduled hours per week at the IVTU office working on IVTU-related business.

10) Table at least (1) hour per quarter


Isla Vista Tenants Union: Finance Director

1) Attend weekly IVTU meetings

2) Analyze and present financial reports in an accurate and timely manner; oversee all financial, project/program and sponsorship accounting. Maintain a current balance on IVTU budget line items.

3) Assists in the completion of the budget package for the following year.

4) Regularly assess all IVTU’s financial plans, contracts, sponsorships, and potential investments; monitor progress and keep the Board informed of the organization’s financial status.

5) Advise on and execute the Boards’ financial decisions. Update and implement all necessary business policies and accounting practices.

6) Improve the finance department’s overall policy and procedures in the IVTU Manual.

7) Create and maintain a strong relationship with A.S. Assistant Director for Finance and Budgets. Assist other Board members with completion of financial transactions.

8) Spends a minimum of two (2) regularly scheduled hours per week at the IVTU office working on IVTU-related business. 

9) Table at least (1) hour per quarter 


Isla Vista Tenants Union: Director of SBCC Relations

  1. Attend weekly IVTU meetings.
  2. Serve as a liaison between SBCC Associated Student Government & IVTU.
  3. Serve as a point of contact between IVTU & the Associate Dean for Educational Programs & Student affairs, or other designated SBCC administrator related to student affairs.
  4. Spends a minimum of two (2) regularly scheduled hours per week at the IVTU office working on IVTU-related business.
  5. Execute projects that relate to SBCC students in Isla Vista & coordinate outreach to SBCC students about IVTU & housing resources.
  6. Table at least (1) hour per quarter. 

Isla Vista Tenants Union: Community Resident Director

1) Attend weekly IVTU meetings.

2) Identify issues faced by community members and create solutions to address the problems.

3) Ensure that broader IV community is represented in IVTU decision making.

4) Consistently hold office hours in open community space and provide resources to community members.

5) Make sure that all IVTU events are all inclusive – making sure that translation services are available.

6) Spends a minimum of two (2) regularly scheduled hours per week at the IVTU office working on IVTU-related business.

7) Table at least (1) hour per quarter.


Isla Vista Tenants Union: Chair

1) Attends, facilitates, and sets the agenda for weekly IVTU Committee meetings.

2) Attends at least two (2) IVTU-sponsored events.

3) Spends a minimum of three (3) regularly scheduled hours per week at the IVTU office working on IVTU-related business.

4) Ensures that IVTU Committee projects progress efficiently and successfully.

5) Assists in the completion of the budget package for the following year.

6) Facilitates the nomination and election of the officers for the following year.

7) Ensures that University and Associated Students policies and procedures are followed.

8) Determines, with guidance from the IVTU advisor, the eligibility of IVTU officers applying for honoraria.

9) Record and distribute the minutes for weekly IVTU Committee meetings.

10) Table at least one (1) hour per quarter.